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GUIDELINE ON MAINSTREAMING CLIMATE RESPONSIVENESS AND RESILIENCE INTO URBAN PLANNING 11GUIDELINE ON MAINSTREAMING CLIMATE RESPONSIVENESS AND RESILIENCE INTO URBAN PLANNING 11Considering the various factors that enable mainstreaming, it is recommended that mainstreaming be approached as set out below. Although, depending on the unique contextwithin the municipality, and the extent to which mainstreaming has already been undertaken, the progressive steps outlined below are likely to be iterative and might not be followed in exactly the same order. 4.1.Establish a formal body and a team to oversee and coordinate CR&R mainstreamingSupportive internal processes and structures need to exist to sustain the institutionalisation or mainstreaming of CR&R in a city. An oversight body and a dedicated champion with strong links to the strategic or development planning office must be identified to lead the mainstreamingprocess coordination team. The team should consist of competent, dedicated, and professional individuals. The team should:%u2022 provide policy direction, %u2022 raise awareness, %u2022 drive collaboration between stakeholders across sectors such as with civil society, research, and business, %u2022 promote and contribute to common data sources, %u2022 provide technical and administrative support, %u2022 ensure synergies between activities are leveraged, %u2022 support the planning, implementation, and evaluation of mainstreaming efforts, and %u2022 follow-up on actions to be implemented.This role and these tasks of the coordination team should be captured in the performance agreements of officials. This oversight body and team is best centrally coordinated through existing intergovernmental forums or through strategic management structures and processesas for example the IDP. Formal establishment of a Municipal Forum on Climate Change should be done in line with the Climate Change Act, No. 22 of 2024 and the Intergovernmental Relations Framework Act, No 13 of 2005.4.2.Prepare an institutional map The necessary institutional arrangements and mechanisms need to be established and mapped to direct and drive the mainstreaming of CR&R across the organisation. The purpose of the institutional map is to:%u2022 provide an overview of the regulatory and institutional frameworks, %u2022 provide an overview of the intergovernmental structures at play, i.e., cross-departmental,intra-municipal, and intergovernmental technical structures, and the linkages and relationships between them, %u2022 list the coverage and scale of existing climate change interventions, %u2022 identify technical, and institutional or organisational gaps, and %u2022 make recommendations for institutional improvements.